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ICYMI 📨 

Reverse-Engineer Top Content Into Templates: Create content faster.

Collect Feedback and Content Ideas: Get newsletter feedback.

Create Your 90-Day Content Library: Effortlessly generate a wealth of ideas.

Talk soon,

Mike 🧪🔨

Today's post is a guest post by Jason Levin from Cyber Patterns with 21K followers on 𝕏/Twitter, runs a 1-man agency with 10 clients, He’s going to share his top Zaps powering his content engine.

What You'll Learn:

• How to effortlessly manage client tasks across multiple platforms

• A simple trick for maximizing the reach of your best content

• The unexpected place Jason captures his most creative ideas

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On to Jason:

Sup nerds!

My name is Jason and I’m a marketing maniac.

• I run a newsletter called Cyber Patterns for 18,000+ marketing maniacs.

• I ghostwrite for startup founders and film street interviews for startups.

• I wrote a book and made a course about how to make money with memes.

Note: I’m a marketing maniac. This is not the marketing they teach you in business school.

I do marketing for startups that have raised millions of dollars and are trying to make billions. And one big thing working with startups has taught me about the content game is the power of automation.

Every creator should be an automation alchemist.

Today, I'm going to share my top 4 automations with you. These Zaps have not only saved me countless hours but have also helped me generate over $5K+ in additional revenue.

Let’s begin…

Automation #1: Never Miss A Client Task Again

Slack → Gmail → Superlist

I’m in 4 slacks. It’s insane.

• I’m in 1 where I have some clients as guests

• I’m in 2 for different startup clients

• I’m in 1 for the 100+ marketing maniacs in my premium community

… keeping track of client messages and tasks across all of them was a nightmare.

For the last few years, I had no automations in my workflow.

A client would message me and then I’d set a Reminder to myself to work on it.

But then a few weeks ago, cool app called Superlist launched. It’s a reminders list with integrations. I have a FREE plan which is good enough for me!I

How the Zap automation works:

1. I created Zaps for each Slack message. Now, when a client messages me in Slack, I can simply press "Push to Zapier."

2. The Slack message is then forwarded to my Gmail account via Zapier. (You can forward directly to Superlist from Slack, but not if you're in 4 different Slacks like me).

3. From Gmail, the message is automatically forwarded to my Superlist inbox, where it appears as a new task.

4. Within seconds of pushing to Zapier, the task hits my Superlist Inbox. When I have time during the day, I then drag the task over to the correct list for the company.

Within seconds of pushing to Zapier, the task hits my Superlist Inbox.

During the day, I then drag the task over to the correct list for the company.

No more missed tasks or forgotten follow-ups!

Learn how to forward your Superlist emails and set it up with Zapier

Automation #2: Set It And Forget It Twitter Growth

Remixing Tweets: Tweet Hunter → Gmail → Superlist

Ok here’s a Twitter secret for y’all.

I’ve ghostwritten for 30+ Twitter accounts.

A lot of the big Twitter accounts repost their best tweets 6 months later.

And again.

And again.

But how do they remember to post them?

I know one guy who had a Google Sheets with fancy formulas and I tried doing that but I screwed up one part of the formula and it became useless.

So here’s what I started doing now thanks to Superlist:

1. Every time I tweet using Tweet Hunter, Zapier automatically sends the tweet to my Gmail account.

2. From Gmail, the tweet is then forwarded to my Superlist inbox, where it appears as a new task.

3. If the tweet doesn't perform well, I simply delete the Superlist reminder.

4. If the tweet takes off and gets great engagement, I drag and drop it to my "REPOST" list in Superlist.

5. I set a reminder in Superlist to repost the tweet every 6 months, ensuring that my best content gets recycled and reaches new audiences.

By automating this process, I can easily keep track of my top-performing tweets without any manual tracking or complicated spreadsheets.

Set it and forget it Twitter growth!

Automation #3: Capture Your Best Ideas, Even When Your Phone's In Another Room

Bedtime Ideas: Google Tasks → Gmail → Superlist

Ok this one is super niche, but maybe the most important.

I’ve had a rule for 3+ years to keep my phone out of the bedroom to make sure I sleep ok, but it’ll be bed time and I’ll be thinking and come up with all these ideas.

So here’s what I did to remember them:

1. When I'm lying in bed and get a brilliant newsletter idea, I say "Hey Google, create a task to write a newsletter for Mike."

2. Google Home creates a new task in my Google Tasks list with the specified description.

3. Zapier then automatically forwards the task from Google Tasks to my Gmail account.

4. From Gmail, the task is then forwarded to my Superlist inbox, where it appears as a new item.

5. The next day, I can easily review the task in my Superlist inbox and drag it to the appropriate list for collaboration with my business partner.

I know this is really niche and seems silly but tbh it’s my favorite because it helps me stay offline at night, get a better sleep, and have more clarity. The power of automation baby.

Ok onto the last one.

Automation #4: Turn Every Call Into A Newsletter Subscriber

Calendly → Beehiiv

Ok this is a savage one.

Want to make sure everyone you hop on a call with is subscribed to your newsletter?

This automation's got you covered:

1. When someone books a call with me through Calendly, Zapier automatically captures their email address from the booking details.

2. Zapier then sends the email address to Beehiiv, my email marketing platform.

3. Beehiiv automatically adds the email address to my newsletter subscriber list.

4. The person who booked the call is now subscribed to my newsletter, ensuring that they stay up-to-date with my latest content and offerings.

My #1 mission is to grow my newsletter Cyber Patterns.

Why should I be wasting time on someone who isn’t gonna spend the time to at least check out what I’m doing and pouring my heart and soul and money into?

It’s savage but I think it’s a really good filter of: am I getting on call with useless people who are gonna waste my time or am I spending time talking to people who are about by mission?

Because I only want to spend time with the latter. F everyone else! I know that’s crazy but people can always unsubscribe if they don’t like it.

Best of all? It’s done automatically.

Let's recap:

• Automation 1: Never miss a client task again and streamline your workflow across multiple Slack workspaces

• Automation 2: Grow your Twitter presence on autopilot by recycling your top-performing tweets every 6 months

• Automation 3: Capture your best ideas without disrupting your sleep schedule or losing late-night inspiration

• Automation 4: Grow your newsletter audience and ensure you're only spending time with engaged prospects

Alright automation alchemists, I hope these Zaps helped you!

If you’re a marketing maniac and want to start going viral and win the social media game, subscribe to my newsletter for free.

ICYMI 📨 

Reverse-Engineer Top Content Into Templates: Create content faster.

6 Automations (Zaps) Every Creator Needs: Zapier automations inspiration for creators like you. 

Create Your 90-Day Content Library: Effortlessly generate a wealth of ideas.

Talk soon,

Mike 🧪🔨

Creating fresh, new content consistently isn't easy.

One specific struggle I had was creating engaging article structures.

When I began writing two years ago, my priority was quantity over quality. Earlier this year, I realized I'd published over 1,000 posts. But looking back, I knew it was time to improve.

You may feel similarly—realizing the need for better content yet unsure how to evolve.

You want to grab reader attention while still being scannable. Without strong frameworks, writing feels scattered, causing readers to lose interest quickly with nothing gained.

I knew templates would help. But they seemed stiff.

Luckily, with AI like Claude or ChatGPT, you can input your ideas and get help organizing them well.

But instead of letting AI fully control structure, it's best to provide an example framework that works.

Why not leverage proven successful content into custom templates?

This way, spend more time creating quality content and less time formatting.

The "Find-Form-File Process" helps you do that.

What You'll Learn

• Extract frameworks behind top content

• Make personalized templates

• Use AI to accelerate creation

Find good examples, transform into templates, then file for later.

Step 1: Find Proven Posts

I recently found Justin Welsh's "My 5-Step Copywriting Formula" post, which I saved and made into a template.

Few tips:

• Keep a swipe file of successful content examples

• Include all types: social media and long-form

• Note what you like/dislike (Important. You’ll see why.)

• Properly tag and label posts so they’re well organized.

• Spend 20 minutes every few weeks building your templates.

This post was adapted from my personalized Justin Welsh template.

How I formed Justin’s post into a template…

Step 2: Form Your Proven Content Templates

1. For Justin's post, I copied/pasted it into a Google Doc.
   Note: If it’s text only, you could paste directly into Claude. When it has images, I prefer to upload the PDF so it recognizes the images too.

2. Downloaded as a PDF.

3. Uploaded to Claude with prompt:

Create a template using the PDF I've uploaded so it acts as a scaffold that I can use to write any type of list posts. 

Wrap elements in curly braces with descriptors so I know what needs to go within each element, for example: My 5-step {type} {formula/framework/system}.

Make sure it's a complete comprehensive template using the framework, structure and format in the PDF.

Every heading should include variables and state H2 (heading type).

Here are the first results:

Close.

But it's missing the copywriting framework used for each step. You can improve it by asking:

Let's improve the template/scaffold and include the copywriting step and psychology. Use variables within each different step.

You’ll notice a big improvement and only 5 steps as intended.

You could save it as-is into Notion or Google Docs.

Or, have it create a template for only the intro with this prompt:

Now write an intro (150 words max) using this format/structure:

## What you'll learn today

{Overview of main topic}
{Key learning #1}
{Key learning #2}
{Key learning #3}

Remember to use the PAIPS framework

Now, whenever you want to write a post using the PAIPS framework, all I need to do is include these elements:

And get a properly structured post.

After some back and forth, here were the final results:

5-Step Framework/System/Method Template - PAIPS

Remember how I said to log what you like and don’t?

You want to personalize your templates — transforming them into your own so they don’t sound like everyone else.

This way, you can continue improving your templates and making them yours. Remixing proven frameworks while maintaining the parts you like and removing what you don’t.

Step 3: File For Later

All that’s left is putting your template together and file it in your content database.

Then, when you're ready to write or have a brain dump for a post, you grab the correct template, ready to go.

You can grab the one I created from Justin’s post by clicking the button below:

Results

Alright now it’s time to see the template we’ve created in action.

The first step is to gather your elements such as,

• Topic

• Audience

• Problem

• Desired Outcome

• Solution

You’ll notice how much context I provide AI.

This is KEY.

It’s what turns your content from an obvious AI-generic template to something that sounds like you.

The photo cuts off - right below I pasted the template created from Justin’s post.

Along with the elements, paste the template we’ve created from earlier.

And here are the results:

From here, I turned it from 5 steps into 3.

Not bad, eh?

Don’t limit yourself to posts you find on social or blog posts.

You can do this for,

• Ads

• CTAs

• About page

• Newsletters

• Landing pages

... the possibilities are endless…

Hit reply and let me know what you think. I’d love to know.

What You Learned

The Find-Form-File method empowers solo-entrepreneurs to:

1. Find: Build a swipe file of content you like

2. Form: Create and form reusable templates

3. File: Have templates ready to publish from

Now you can reverse-engineer what works and create well-structured engaging content in minutes.

When I started building in public over 2 years ago, one of my goals was connecting with other creators. I took 65+ Zoom calls in 3 months. It was great - at first. But the hours spent on video meetings drained me.

So, I stopped all Zoom calls and only do phone calls which allowed me to go on walks and get my daily steps in, fixing the issue.

Then last summer, the brain foggy-ness started to creep up again. I knew the excessive computer usage was the issue - even with my walk-and-talk sessions.

Now, thanks to AI and automation, I can create newsletter outlines and full drafts using my ideas in minutes using my phone and voice dictation… so, I can spend more time outdoors (keeping me sane)…

Today, I’ll show you how you can do the same.

What You'll Learn Today

• The key to consistency without burnout

• How to capture newsletter ideas through voice

• Steps to automate drafting using AudioPen and Zapier

If you’re feeling uninspired or lacking consistency in your content output, I can’t recommend this workflow enough.

The benefits are not only for increasing productivity but also for keeping your health on point.

Creator Burnout

I’ve burnt out before. It sucks. Unfortunately, it’s a way too common experience amongst creators.

According to ConvertKit’s 2022 State of the Creator Economy report, 61% of creators are facing burnout...

This is one of the many reasons I love automation.

And now with AI, it’s another tool you can leverage to help mitigate these problems.

Using AudioPen To Write Outlines and Drafts

If you’re unfamiliar with AudioPen, it allows you to “turn messy notes into clear, coherent thoughts”.

• You record a note (up to 15 minutes long).

• It cleans up the text, removing filler words

Here is a quick overview of my workflow:

• Dictate your thoughts into AudioPen

• Tag the note “5-Minute Newsletter” when done

That’s it!

The automation works in the background.

The result?

An entire outline, full post using your ideas formatted in a Google Doc and stored in your content database.

Prefer to use a tool like Otter.ai?

No problemo.

The template I’m sharing with you today will walk you through how to use the same workflow with Otter.ai.

This workflow is flexible and works whether you write a newsletter, blog posts, or social. Just remember to tweak prompts to format it for other types of content.

As usual, I wrote a step-by-step walkthrough with the Zap template included…

If you’re ready to “install” and prevent burnout, and increase your creativity then grab the template below.

Keep reading if you’d like a quick overview of how the automation works…

Automating the Process with Zapier

Here is how it works:

Step 1: The automation continues only if a new AudioPen note contains the "5-Minute Newsletter" tag.

Step 2: ChatGPT creates an outline based on the AudioPen transcript, tailored to your audience

Step 3: ChatGPT fills in each subsection

Step 4: ChatGPT writes the intro

Step 5: Optional - Format to HTML

Step 6: Output the entire draft to Google Docs

Step 7: Update your content database with info and context

In seconds you have a full post in Google Docs using your ideas, automatically organized.

Say goodbye to the soul-crushing pressure of staring down a blank page, struggling to find the right words.

Organize and Repurpose Your Content

The workflow I’ve shared with you streamlines the newsletter creation while keeping everything organized in your content database.

So you can organize and tag all your content, making it easy to search, repurpose and distribute.

Click below to grab the exact Zapier template I use to automate the entire process.

Automate Meeting Insights [ICYMI]: Turn meetings and feedback into actionable feedback loops and potential products (or improve your existing ones) on autopilot

Automate Your Images with DALL-E [ICYMI]: Streamline and automate your image creation

Is AI Actually Helping Your Productivity? [ICYMI]: Eliminate manual work from your ChatGPT workflow

Creating a library of compelling content tailored to your niche audience is challenging. Between writer’s block, crafting headlines, and finding time to write, it’s easy to feel overwhelmed.

To simplify your content production, I’ve created two custom AI tools:

1. Content Library GPT: Effortlessly generates 30+ evergreen article ideas specifically tailored to your niche.

2. Endless Idea Generator: Creates attention-grabbing headlines for each article idea, helping you repurpose content into various formats.

These tools automate targeted topic and headline generation for your business. Keep reading to understand how they work.

Let’s walk through how Content Library GPT can help build your content library.

Clicking the button below and check it out:

Note: This will require a ChatGPT Plus subscription.

Content Library GPT

First, select “Help me build my content library” and input details on your target audience and what goal you help them achieve. For example, as a business coach you could input:

Audience: Solo entrepreneurs and creators

Goal: Implement profit first system

Next, Content Library GPT will output 30 article ideas centered around common profitability struggles and solutions for that audience.

Chat History: Image was too large for the screen

Endless Idea Generator GPT to Create Catchy Headlines

Next, you can use Endless Idea Generator GPT to create catchy headlines for your articles.

Select “Provide me the Topic, Audience, Incentive, and Benefit” then input:

• Topic: "Understand the Basics of the Profit First System"

• Audience: Solo entrepreneurs and creators

• Incentive: "To Learn"

• Benefit: "To Start Paying Themselves and Build a Profitable Business"

Endless Idea Generator GPT gets to work generating 30 headline options to capture readers' attention on that topic.

Do you see how powerful this is?

30 powerful headlines tailored to your niche that highlight the incentive and benefit to readers.

And, a great way to help you say the same thing 1,000 different ways–ala Justin Welsh:

How Endless Idea Generator GPT (Custom GPT) Works

If you’re unfamiliar with the framework, here is a quick overview of how it works paired up with Endless Idea Generator GPT:

Are they perfect? Of course not.

But with these headlines, you now have something to work with to help unblock you.

→ Read the entire Chat transcript here.

What You Learned Today

• Establish authority

• Catchy headlines ensure people read what you write

• Effortlessly generate 30+ evergreen article ideas tailored to your niche

Repurpose Content Like a Pro [ICYMI]: Turn your existing content into assets

Is AI Actually Helping Your Productivity? [ICYMI]: Eliminate manual work from your ChatGPT workflow

Create Content Outlines with Custom GPT [ICYMI]: Create content outlines using your writing style with this Custom GPT

One thing no one tells you is how much ‘unseen’ work goes into building a ‘creator biz.’

The logistics alone humbled me this past month.

Let's take a simple task like creating images or screenshots for posts.

Think about all the steps... here are a few:

• marking up screenshots, 

• compressing,

• naming,

• tagging,

• storing,

• searching…

All that time spent clicking, instead of creating...

I spent last month blowing up a few systems (I’ll spare you the details for a future post).

As someone who does this daily and helps others with their workflows, the irony wasn’t lost on me. Impostor syndrome was kickin’ in haaard.

DALL-E Prompt: Stressed solopreneur

But it reminded me there are no perfect systems and that building something new requires a lot of work. 

So, I found the task and lowest-hanging fruit I could fix and thought I’d share it with you. It’s practical with a huge ROI upside. 

2 things I love: practicality and data.

Let’s use Automation ROI GPT, a custom GPT that helps you calculate if a task is worth automating.

Automation ROI GPT

Calculating Automation ROI

Hard ROI vs Soft ROI

• Hard ROI is quantifiable and includes:

  • Time saved

  • Enhanced productivity

  • Money saved from labor costs

• Soft ROI, though trickier to measure, is equally important:

  • Reduced human error

  • Better well-being and decreased stress

  • Increased customer satisfaction and experience due to consistent quality service

    
    → How is Automation ROI Calculated

Time (spent on one task) × Frequency (of performing tasks per month) × Cost (per hour) ×12 Months = Yearly ROI

→ Automation ROI GPT a Custom GPT that helps you calculate Hard ROI

One of the prompts included in the Custom GPT is,

“Help me figure out if a task is worth automating”.

All you need to do is provide 3 inputs (no prompting required!):

1. Time Spent on Task

2. Frequency

3. Cost Per Hour (how much it cost for your or someone else to do the task)

4. Automation Tools (Optional)

   • Note: The ROI is higher since it’s not considering that I can automate more than 1 task

These were my inputs:

• Creating screenshots and images,

• 20 mins a day,

• 5x per week,

• $100 per hour (Conservative number, keeping it simple. I hope you value your time more than $100 / hour!)

• Zapier is $74 / month and Make is $18 / month

Total savings: $7,554 for ONE task!

Let’s help you automate expensive tasks, save you some moolah and keep your coffers filled 🤌

How It Works: DALL-E Automation 👾

(The Notion template I’ve included below includes detailed instructions)

TL;DR

Let me explain how 3 essential tools now handle images for me:

1. Airtable: Stores image prompts/requirements

2. DALL-E: Creates images from a prompt in Airtable

3. Google Drive: Stores completed images

4. Zapier: The ‘glue’ that connects everything.

Steps eliminated from this automation:

1. Search for prompts.

2. Copy and paste them

3. Then, saving the images

4. Uploading them to Google Drive

5. And then, think about a name for the image.

Improved AI-Tomated Image Workflow 🕹️

DALL-E images stored in my Airtable database

Now all I have to do is type my prompt in Airtable and it triggers everything else.

That's it. 😛

Now I get my images stored in my database, ready for me whenever I want to publish.

Exhibit A 😏 

The cool thing?

It only takes about 15 minutes to set this up yourself. I made an easy-to-follow Notion template showing how to set it up.

Ready to simplify your workflow?

Additional Automation Ideas 💡

• Publish your DALL-E images on Instagram

• Automated image descriptions, captions, and ALT text with ChatGPT (‘cause SEO)

• Automate DALL-E images and create LinkedIn quote carousels for your podcast with Bannerbear (or Placid)

This post may contain affiliate links and may earn a small commission if you sign up for some of these featured products at no cost to you. I only share products we use myself and genuinely believe in. Thank you for supporting my work!

Sign up | HL Premium Membership

Based on your votes last week, this post is about helping you make personalized content outlines that really reflect your voice. 👀

I’m sure you’ve tried using AI and found the results to be stiff or impersonal, not resonating with your audience.

Wouldn't it be nice to have your ideas easily flow into outlines tailored to you?

Leveraging AI for Efficient and Effective Outline Generation

What You’ll Learn ⚙️

• Understand the importance of AI in generating outlines.

• Use AI effectively to make personalized and relevant outlines for you.

Why an Outline Helps

• Surfaces gaps in logic or flow.

• Clarifies your purpose and core ideas upfront.

• Make your writing uniquely yours, not AI-generic.

Twitter tweet

Check out Erica’s content for writing and editing tips.

Common Pitfalls to Avoid When Using AI for Writing

Many creators struggle with AI-generated content that feels generic or robotic.

Getting decent outputs requires guidance from you if you want decent outputs.

Great inputs = great outputs

I’m not a fan of writing AI content and just hitting publish.

But when it comes to ideation, brainstorming, and organizing your thoughts, then AI is 👑 

The most common AI writing mistakes:

• Ignoring the editing process

• Not adding your personal story, writing style or expertise

• Not setting clear limits on what you don’t want

Also,

managing your expectations…

🙅 Don’t expect perfect results

🎯 Giving AI precise instructions are key to getting the most relevant and useful output from AI tools. (I’ll share my examples below)

🧪 Remember to experiment and try different approaches

Resource: How to Communicate with ChatGPT.

Solopreneur Alchemist

Custom GPT: Simplified Outline Creation in Seconds

Outline Writing Generator – Mimic My Writing Style

I created a Custom GPT bot that crafts engaging, logical content outlines so you write faster and better content.

Ready to try it out? Click below.

Overview (How it works):

1. Select an option. We'll go with: “Draft an outline using my writing style.”

2. It’s going to then prompt you to include samples of your writing. Make sure to include at least two recent writing samples.

Tip: If you get stuck, just ask the bot 🙂 

3. It will then prompt you to confirm you're OK with the style guide that it provides you.

ChatGPT needs to understand your writing patterns to generate personalized and effective outlines.

After providing it my 2 writing samples, here is what it generated for me (1):

Mike’s Style Guide

After it gives you a style guide, it asks you, “Would you like to make any changes or modifications to this style guide?”

If you want to make any adjustments, feel free to read through it and for me, it looked just fine, so I said no (2).

4. Guiding ChatGPT and providing it context about the goals for your post

   1. Target audience: [Detailed description of the audience]

   2. Purpose: [Clear purpose of the post]

   3. Topic or idea: [Specific subject being addressed]

   4. Copywriting Framework: [Selected framework, e.g., AIDA or PAS]

Let’s say I wanted to write about: Prioritizing Tasks and Preventing Burnout for Solopreneurs

Example of my input:

Next, ChatGPT generates our entire outline 🔥 

Let’s go through it,

Here's the first screenshot, showcasing a personalized and relevant outline crafted using the PAS framework.

This introduction sets the stage with a practical solution.

Part 1: Outline Generated

Here we see how it provides prioritization strategies, offering a step-by-step guide and practical applications to avoid burnout and improve work-life balance.

Part 2: Outline Generated

Is it 100% perfect? No, of course not.

But it’s a lot better than staring at a blank page.

Try it out

Sign up | HL Premium Membership

Sign up | HL Premium Membership

One of the most common questions I get is about what to automate and use cases.

X (Formerly Twitter) question on Zapier use-cases

I thought I'd share one simple tip so you can quickly find personalized automation ideas.

I thought I'd share one simple tip so you can quickly find personalized automation for distributing content.

What You Will Learn 🌀

• Discover content distribution automation ideas

• Quickly document workflows

• Auto-generate optimized image alt text

If you want to streamline your content creation process, you’ll find some helpful tips here.

Requirements: ChatGPT-4

• Web-Browsing Feature

• Visual ChatGPT

For more information, read OpenAI's official page.

Find Automation Opportunities 🕵️‍♀️

Without distribution, all your hard work is for nothing. Creating content already takes huge chunks of your time.

And if you’re manually reposting your content across social media platforms, then you’re spending lots of time on more low-leverage tasks.

(and you’re probably aware of this)

Alright, so where do you start in identifying these automation opportunities?

Using ChatGPT for Automation Workflows

With ChatGPT, you can generate a list of potential automation workflows specifically tailored to your needs.

Activate the Web-Browsing Feature:

• Turn on the web-browsing feature in ChatGPT.
  

This feature enables ChatGPT to access the web and provide sources.

PROMPT 💬

Generate a list of {20} Zapier automation ideas to distribute my content with {SOFTWARE/APP NAME}

Here, we’re instructing ChatGPT to search for Zapier automations and a specific use case (distribute content).

• Replace the variables inside the curly braces and experiment with different use cases.

OUTPUT 🤖

Zapier automations content sharing from WordPress to social media and other platforms.

• Review the list generated by ChatGPT.

• Pick out the automations that resonate pique your interest

You get a list of actual Zapier automation use cases and templates you can duplicate.

Examples:

→ RSS to Wordpress

→ Weekly Automatic WordPress Article Posting

→ How to connect Facebook Pages + Pinterest + WordPress

Quickly Document Workflows with Visual ChatGPT

DALLE-3 Prompt: Solopreneur dreading thinking about documentation

The Problem with Documentation

Anyone who tells you they enjoy documentation is lying 🤣

Documentation is time-consuming and a hassle.

But trying to fix an automation months later without it is 100x worse.

And if you want a business that won’t fall apart the minute you take a vacation and would prefer it being an asset, then you need documentation.

Visual ChatGPT makes the process of documenting your workflows so much easier.

Note: We will be using two prompts in the same ChatGPT window.

Here’s how:

1. Take a screenshot of your Zapier automation.

2. Copy and paste PROMPT #1

EXAMPLE

The screenshot of my workflow and the prompt

Copy and paste the prompt below

PROMPT #1 💬

As a Zapier expert, explain what this Zap does. Be confident. Use Zapier terminology but give a concise definition for context. 

State the benefit and how it works.

{Paste your Zap workflow IMAGE}

TIP: Make sure your Zaps have descriptive titles or else ChatGPT will make assumptions

→ Read: Zapier naming convention best practices

OUTPUT 🤖

Review & make final edits

It's a bit wordy, but no biggie.

What used to take me at least 30 minutes can now get 90% of it done in 5 seconds.

→ Grab the Typefully, Docs to Airtable Zapier Template

→ Learn more about Visual ChatGPT

Now, in the same chat window, let’s create documentation using this template.

First, I’ll show you a screenshot of my prompt and the template I provided ChatGPT.

Then, I’ll share the template link so you can duplicate it and use it yourself

ChatGPT Prompt #2 with Workflow Template

Screenshot of the automation documentation template

→ Grab the Automation Documentation template

In the same chat window, use prompt #2 so ChatGPT fills out the template.

PROMPT #2 🗯️

Thanks, now create documentation for this workflow automation using the following template and fill it in:

{PASTE WORKFLOW SUMMARY TEMPLATE}

OUTPUT 🤖

The output hits the mark ~85% of the time requiring a few minor edits.

Free Downloadable Resources

• Automation Documentation template

• Automation KPI worksheet

→ Read the KPI Automations Tweet

Generating Optimized ALT Text and Captions in 5 Seconds

An often overlooked aspect of SEO is optimizing ALT text and captions for your images, which helps improve the SEO performance of your content, making it more discoverable by search engines.

→ HubSpot: What It Is, How to Write It, and Why It Matters to SEO

Use this prompt to generate ALT text and captions for your images.

💬 PROMPT

{PASTE IMAGE YOU WANT ALT TEXT & CAPTIONS FOR}

Generate ALT text and caption for the image I've provided. Ensure they are concise, descriptive, and tailored for SEO. They provide contextual information while incorporating keywords to improve search engine ranking.

EXAMPLE

Using the same Typefully to Airtable workflow from before. I paste or upload an image and include the prompt:

OUTPUT

ALT Text and Caption generated by Visual GPT feature

Now we’re cooking!

Giphy

Are they perfect? No… but it beats trying to figure it out on your own!

Additional Tips:

• Modify the prompt to generate 3 versions of each (ALT and captions), so you have more options to choose from.

• Use HubSpot’s article and include some of the tips inside your prompt

• ChatGPT loves to label text. Include this to remove the labels for easier copy and pasting

  

What You Learned

• Identify Zapier automation opportunities with ChatGPT.

• Simplify documentation using Visual ChatGPT.

• Boost content SEO with optimized ALT text and captions.

New to automation? Start here

• Simplify Your Life with No-Code Automation (Part 1/3)

• A Step-by-Step Guide to Building Your First No-Code Zapier Automation (Part 2/3)

• How Is No-Code Automation ROI Calculated? (Part 3/3)

Repurpose Content Like a Pro: Turn your existing content into assets

Is AI Actually Helping Your Productivity? [ICYMI]: Eliminate manual work from your ChatGPT workflow

Create 90-Day Content Library System with ChatGPT [ICYMI]: Build a 90-day Content Library in seconds with this Mega-Prompt

"Stop being a Sisyphus," a coach once told me.

What she meant was that the endless cycle of pushing a metaphorical boulder (repetitive tasks) uphill isn't a destiny I have to accept.

See, every low-value task we consciously choose to do resets us back to the starting line.

For solopreneurs and content creators like us, we pride ourselves on being doers—often to the point of doing tasks that could be better automated.

But here's the deal: Automation can break that Sisyphean cycle.

So, today, let's keep that boulder firmly on top of the hill.

Sisyphus being Sisyphus

This tutorial is designed to not just show you an automation trick but to inspire you on what's possible—freeing you up to focus on what truly matters.

Let's get rolling. 🌀

What You'll Learn 👀

1. How to leverage tools like Airtable, ChatGPT, and Make to automate analyzing customer feedback and meeting transcripts.

2. Get a detailed walkthrough on setting up your automation workflow, complete with checklists to ensure nothing is missed.

3. Understand the tangible benefits and ROI that this automated system can deliver for your business.

We all aim to create products or services that not only generate revenue but also deliver value to our customers.

Many of us diligently record our meetings for later review, with the best intentions.

But life happens, right?

You're left with two options:

1. Sift through those recordings manually, or

2. Procrastinate until "later" becomes "never" (we've all been there) 😰

Don't worry; the automation I’m about to share will revolutionize your approach.

If you’re a rebel and you’d like to skip the riff-raff and download the Notion template with instructions, click the buttons below!

How It Helps Your Biz 🔍

• Gain immediate insights to make faster, smarter decisions.

• Reclaim precious time for strategic, high-impact tasks.

• Win proposals by addressing client pain points directly.

• Tailor your product or services to align with real customer needs.

All for free.

“But Mike, there is software that does it for me”

Fantastic! If you've got a system that works for you, stick with it.

But consider this:

The automation I'm about to share has other applications. So keep reading; you might find a new use case you hadn't considered.

Feedback Automation 🤖

How it works

We’re using 3 tools for this automation:

1. Airtable: The storage unit for your meeting transcripts.

2. Make: The conductor orchestrating the automated workflow.

3. ChatGPT: The analyst that processes your transcript to output actionable feedback and insights.

   Note: ChatGPT is integrated within the Make automation.

And if you prefer to use Notion or Sheets over Airtable, that works too.

For Zapier fans, I've got you covered with a Zapier template below.

A Quick Two-Minute Overview

Why This Works: Real ROI 💰

Time-saving is the tip of the iceberg.

The true ROI lies in making quick, informed decisions, leading to profitable products, satisfied customers, and increased revenue.

Let’s say you value your time at a conservative $100 / hour.

And you spend 1 hour every month reviewing transcripts yourself.

Using our ROI calculation you’ll save $1,200 a year…

“That’s it? Doesn’t seem like much, Mike”

Sure.

But, what about all those other pesky little tasks (busywork) we find ourselves doing?

All of that adds up!

Automation ROI Calculator - Click here to duplicate

Automating low-value work can save you $7,560.00!

And let's not forget—more mental bandwidth to focus on the things you actually enjoy.

Similar Automation Ideas 💡

Don’t have meetings to analyze? Here are more ideas to help you use this automation and tailor it to your preference:

1. Content Performance Tracker: Analyze comments and engagement on your blog posts or YouTube videos to understand what content resonates with your audience.

2. Email Campaign Analyzer: Evaluate the responses from your email marketing campaigns to continually refine your messaging and strategy.

3. Social Media Mention Monitor: Track mentions of your brand or content on social media platforms and analyze the sentiment to get a sense of your online reputation.

4. Client Onboarding Survey Analyzer: Automatically collect and interpret responses from new clients to optimize your onboarding process and tailor your services.

5. Podcast Episode Feedback Analyzer: Collect feedback on individual podcast episodes to understand what topics or formats your audience prefers.

Just remember to modify the ChatGPT prompt so it provides the appropriate output

Key Takeaways 🔑

• Automate to unlock time savings and boost profits.

• Easily scale this system as your business grows.

• Enjoy the flexibility to customize to your needs.

Your Next Steps 🪜

1. Duplicate the Notion which includes step-by-step instructions

2. Here is the Airtable template to duplicate

3. Sign up for a Make account and import the Feedback Analyzer Make Automation blueprint. (Instructions are included in the Notion template)

4. Zapier users: Click here to download the Zap template

Until next time,

Mike 👋

If you’re riding the relentless content rollercoaster, and longing for a slow lane then this post is for you.

What’s inside:

• How to avoid this repurposing mistake I made (so you don’t waste time and money)

• How to use the “Sawdust GPT” prompt to turn your existing content into assets so you can grow your profits (with minimal effort)

• How to use the prompt if you need relevant ideas tailored to your role and target audience

The idea for this prompt, “Sawdust GPT” was inspired by Jack Butcher’s “Build Once, Sell Twice” concept.

“Move from selling your time to storing your effort in digital assets that you can sell twice.” - Jack Butcher

This means taking anything you repeatedly create or have created and repackaging it so you can either sell it or use it to attract new audiences or more leads.

Plus,

• It prevents you from repeating yourself (creating the same content),

• decreases the risk of burnout,

• and attracts more people to your tribe

Let me give you an example from when I used to run my agency.

How I went from working ~85 hours a week to ~25

When I ran my agency, I was close to burning out (again). Much of what I was doing was repeating myself.

How I fixed it:

Systems and automation played a huge role in reducing my hours and business growth. Of course, it didn’t happen overnight.

But the repeatable stuff I couldn’t automate but had value I could turn into assets.

A few things I did:

• Created screen recordings of client questions and used them as part of the documentation I provided them (SOP).

• Created bundles out of pre-made SOP templates I had saved for myself. I used these templates as upsells for clients with poor documentation, eliminating the need to spend time creating them.

Recent personal example

Here are a few templates I’ve shared in the past just sitting, collecting dust in Notion:

Poorly titled – disregard 😝

We assume every new person who signs up to our email list or follows us on social will spend their valuable free time reading all of our content (nope!) 😅

Why creating assets over aimlessly repurposing is better

A common mistake is aimless repurposing (guilty!):

• Duplicate a LinkedIn post to Twitter, and then repeat it across platforms.

I’m not saying these methods don’t work — they do. However, a smarter approach involves compiling your content into:

• resources,

• workbooks,

• swipe file collections, or

• “behind-the-scenes” videos.

etc.

You might wonder: “Why would anyone pay for freely published content?”

Because people don’t pay for more info; they pay for packaging, structure, and implementation.

(This took some work for me to learn)

How Sawdust GPT helps you build assets (without extra work):

The Sawdust GPT prompt helps you:

1. Generate ideas to build assets,

2. Brainstorm ideas on leveraging your existing ones.

The ideas are personalized, so having your role and target audience ready is a good idea.

Prompt Tip: The more detailed and specific you are, the better the ideas.

Questions to answer so you can get a better output:

• Who are you?

• What do you do?

• What products or services do you offer?

• Do you specialize in a specific tech stack?

• Who do you help, and what do they do?

• Why do they need help?

Here is one I use:

Note: Sometimes providing too much detail sways AI to focus on a specific descriptor (as you’ll see in the example below). Nudging AI will usually fix this.

And don’t worry, I will walk you through it step-by-step!

🧪 Sawdust GPT prompt:

ROLE: You are Sawdust GPT, an expert digital marketer. You have mastered the concept of "Build Once, Sell Twice" — coined by Jack Butcher, the owner of Visualize Value.

For context:

Jack Butcher on Selling Sawdust: 

"One of the fundamental ideas behind building reputation online is consistently generating proof of work. The beauty of this idea is that most people are already doing it (they're just not sharing it).

Everything you do is valuable to two audiences:

1. Clients will trust that you can do it for them.
2. Customers will trust that you can teach them how to do it.

The concept of selling sawdust is simply sharing the byproduct of your work.

For example: In developing this course, I have written pages and pages of notes that will fuel front-end content for months, I'll expand one-line notes into emails, Twitter threads, and Office Hours content for my community.

The fidelity of your ideas increases as you share them.

A powerful idea by Marc Andreesen summarizes the value of proving yourself in public. You don't know what's going to resonate with your audience until you publish.

If you build your audience on top of demonstrable proof, the path to product and service sales is frictionless.

Example:

Person x follows you because they are interested in you sharing how you're building your business. When you release a product that they can use to get a closer look at the nuance of your strategy, they're already bought in, you just need to collect the credit card details.

Continually proving your ability to generate a result is what builds trust with your audience, and drives sales of your products and services.

Sawdust is everything from repurposing presentations as front-end marketing assets:

To sharing behind the scenes content of product development.

When you build your audience with transparency, you can sell with transparency."

==========

Example #2 by Stefan Georgi:

"If you were a copywriter and recorded yourself editing copy for someone, here are a few ways you could sell your sawdust that can serve as an asset for you in the future:

You can use the recordings as a bonus if you ever do a special promotion of one of your courses in the future…
- You can use the recordings as a bonus during the promotion of any other products in the future too.
- You can take those recordings and share some of them with Copy Accelerator Members as a value-add for them…
- You can take some of the recordings and put them on YouTube/LinkedIn/Instagram to get more views and bring more people into your universe…
- You can bundle all of those recordings together and sell them as a standalone product for $197 or $497…
- You can bundle all of those recordings and sell them as an “upsell” in any of your current or future funnels (like The 'Course Name' Method)…
- You can provide them to potential consulting clients, so they have concrete examples of how your mind works and how you make copy better..
- You can take specific recordings where you point out a common mistake someone makes and use them as inspiration when creating new content in the future…
- You can link people to some of the recordings in the future when you get FAQs, which will be a big timesaver…"

=========


GOAL: You're going to help me generate ideas on how I can 'sell my sawdust' based on my role and target audience.

Type of "Assets" ideas you can suggest:
- Compile Twitter threads and turn them into a PDF, buide or eBook
- Take a podcast transcript and repurpose it into an eBook or PDF guide 
- Bundle up Free templates and package them up as a bundle to sell
- More categories you can include: Swipe files, cheat sheets, eBooks, PDFs, SOP's (Standard Operating Procedures), Checklists, Webinars, Email courses, Mini-courses, Templates, Workbooks, Loom videos, etc.
- Be creative with your ideas. Think outside the box.

CONSTRAINTS:

- Make them evergreen, so they remain relevant with minimal updating.
- Ensure the ideas you provide are doable, low-cost, and value-packed.
- Don't limit the ideas only to recordings, PDFs, or e-books.
- The ideas must be relevant to my role and my target audience. 
Example 1: If role provided equals a graphic designer and my target audience is other designers, then ideally, the ideas would be more visual.
Example 2: If role provided equals a Notion creator who sells templates, then the ideas would involve Notion templates.

- If I have an existing asset and wanted ideas on how to repurpose to sell or use it to generate a specific outcome, ensure your suggestions don't require a ton of extra work to repurpose and sell or for whatever outcome I choose.
Example: If I have a Notion template don't suggest creating a template in another software or anything that would require too much time. Follow Jack Butcher's and Stefan Georgi's model.
- The idea name should be specific and descriptive. No vague names.

INSTRUCTIONS:

- Ask me about my role and my target audience. 
- Tell me I have two options: "Please select one of the following options:" "1. Generate 10 ideas on ways you can 'sell your sawdust' and 'Build Once, Sell Twice' 2. "Did you have an existing 'Asset' already? If so, I can generate 10 ideas for you to repurpose and sell."
3. If the input provided is option 1, then generate 10 ideas to help me sell my sawdust. If it's option 2, then ask to provide a detailed description of the asset. If you need more details, ask specifically about what you need to generate the best ideas. Then, generate 10 ideas to help me repurpose my existing asset.

FORMAT:

Use a table with columns and headings (Title, Description, Category, Est. Time to Create (be specific), Value, Distribution Methods, Est. Price).
- Include another heading based on 'Value' - value meaning the value my audience would get out of it.
- Include another heading with 3 different ways I can distribute them, relevant to my role.
- Include a "Notes:" section underneath the table with a brief description of each of the ideas you provided, the benefit and value of this idea (use number formatting for each Note).
- Ask if I'd like to dive deeper into any of the recommended ideas (Always ask this question whenever you provide ideas).

Paste the prompt into ChatGPT.

I provided GPT with the following input:

• “I'm a coach for solopreneurs with ADHD, focusing on productivity and organization.” (Not the best input - this is just an example 😅)

• And asked it to generate ideas for me.

Results:

If you see an idea you want to dive deeper into, let ChatGPT know, and it will provide you with an entire plan for you to create, distribute, and monetize.

Are the ideas going to be perfect? Of course not.

Sawdust GPT - Build Once, Sell Twice (Custom GPT)

I built a Custom GPT so no prompting is necessary!

Click the button:

Create assets from current content

If you have existing content and need ideas on how to repurpose it in the style of Jack Butcher, provide GPT with details of your existing content.

If you have a bulk of resources stored in Notion and you want AI to analyze then the following steps will speed things up.

Steps we’re going to take:

1. Export resources from Notion

2. Open a new ChatGPT window and use the Code Interpreter to analyze the content so gives us a description of each resource

Don’t use Notion? You can export content from Google Drive, or anywhere and upload the file to the Code Interpreter

How to export a page in Notion

As an example, I’ll be using my 30 Workflow Mega-Prompts to generate ideas.

• Click the three dots on the top-left of your Notion database

• Select Markdown and CSV for the export format.

• Open a new ChatGPT chat window. We’re going to use the code Interpreter: Advanced Data Analysis.

• Upload the Notion file (this will look different for you)

Prompting Details in ChatGPT Code Interpreter

Tell the code interpreter which file you’d like and then copy the output

The output I copied and pasted from the code interpreter after it analyzed my Notion export

Go to your Sawdust GPT chat window and paste the output you just copied (See above)

Tip: Make sure your Notion output has a description or summary so Sawdust GPT has sufficient context.

Results:

A preview of the output since it’s too long

Remember how I mentioned too much detail can bias AI?

The results here were too focused on my newsletter so I re-phrased the prompt:

“Let's make the ideas less about the newsletter and more focused on the 5 prompts I provided”

Much better 🔥:

Preview

More ideas for you…

Personalization requests 🧑‍🤝‍🧑

• Only include paid ideas or free ideas

• What tech stack do you specialize in (if any)

• “Give me unique, creative, and non-obvious ideas”

• Include asset types that help me generate more [outcome]

• What specific types of assets do you want (templates, checklists, swipe files, etc.) or not to include?

Additional requests 🛎️

• Request specific distribution channels

• “Help me understand what Build Once, Sell Twice means”

• What are other unique and creative ways to package it for your audience

• Ask AI for suggestions and ideas on how to repurpose any existing assets you already have

Remember, play around with it. If you aren't getting the results you like, just let Sawdust GPT know.

What you learned

• Discussed the concept of repurposing content to avoid burnout and increase profits.

• Introduced the idea of "Selling Your Sawdust" with examples of turning existing content into assets.

• Shared the Sawdust GPT prompt for generating ideas and brainstorming ways to leverage existing content.

A few of the top questions I get when it comes to automation and AI:

• What do I automate?

• What should I systemize first?

• Which tool should I use? (Zapier or Make, etc.)

These aren’t bad questions.

But, before answering, the first question I always ask is:

"What's your goal?"

And the answers I get usually lack clarity and specificity. And without a clear and specific goal, problems arise:

• Knowing when or what to automate or which systems to optimize becomes difficult.

• This ambiguity can lead to confusion, reducing the chances of achieving said goals.

• Worse, they end up working on tasks that don't align with their objectives and wasting precious time.

Creating Clarity Around Your Goal (And Increase The Chances of Accomplishing it)

I'm a big fan of Josh Spector's, One-Sentence Clarity Goal Formula because it provides clarity around your goal (the key missing ingredient).

And that’s what we’re covering in today’s post:

1. A quick breakdown of Josh’s One-Sentence Formula

2. How the ChatGPT prompt guides you in creating a clarity-driven goal

One-Sentence Formula Structure:

Let’s start with a breakdown of Josh’s formula…

Josh Spector’s One-Sentence Formula Elements

Element 1: What Do YOU Want?

Your goal, your rules:

• What drives your ambition?

• Example: A creative coach's ultimate aim might be to have a fulfilling career by "assisting other creators," but if we dig deeper, it's about ensuring a stable income for themselves while doing so.

The Importance of Being Selfish

Why it matters:

• Directs your energy with intention

• Differentiates between passion and outcome

• Customize your approach to resonate deeply with your mission

Element 2: Your Value Proposition

To rise above, you've got to resonate.

• Who is your audience? And what value do you provide?

• Example: Instead of a broad, "help creators," it’s about "guiding solopreneurs to monetize their writing."

Zeroing In On Your Audience

The nitty-gritty:

• Delivers content that speaks directly to them

• Cements your position as a go-to expert

• Helps authentic and lasting connections

Element 3: Setting Boundaries

Success isn't about saying 'Yes' to everything. It's about knowing when to say 'No'.

• What are the things you won't compromise on?

• Personal Example: Even if consultations are lucrative, for me it’s, "I won't exchange hours for dollars."

Note: This is an example of the lifestyle I’m optimizing for – if you’re doing client work then that’s totally fine!

Now that we’ve covered Josh’s One-Sentence Formula, it’s time to run through how the prompt works.

Leveraging the ChatGPT Prompt: ‘Clarity Goal GPT’

The prompt I’ve created named, ‘Clarity Goal GPT’, is:

• Simple to use (2 minutes to complete, tops)

• You'll be asked to provide three specific elements

• Based on your input, it will offer suggestions, guiding you toward a clarity-driven goal (in seconds)

Clarity GPT – Create Clarity Around Your Goal

1. Paste the prompt (which is included at the end of the post)

2. Give it a vague goal. Example: "make money”

3. Select an option or provide your own. I chose #1 just as an example

4. It’s going to share ideas of a target audience – choose an option or input your own. I suggest including your own and be specific

5. Again, select an option or your own

6. Include one thing you won’t do. Example: “without trading time for money”

Result: “I want to generate $10,000 in monthly passive income by helping busy solopreneurs and digital content creators outsource and automate their business processes, without trading time for money.”

Is it perfect? No.

So, I refined it a bit:

“I want to generate $160,000 / year from my newsletter and digital products in 24 months by helping solopreneurs remove busy work so they can build the lifestyle biz they desire, without trading time for money.”

Clarity Goal Benefits

Now that I have a clarity-driven goal, I can work backward. In order to achieve this goal I know the categories of systems (and potential automation/AI) I may need:

• Financial (track financial health and progress)

• Content (create quality content, analyze data)

• Marketing (track conversion rates, email metrics, etc.)

• Operations, etc.

And then prioritize accordingly.

Clarity Goal GPT Prompt

ROLE: You are Clarity Goal GPT, an expert consultant for solopreneurs. 

GOAL: I want you to help me get clarity around a goal and give me 3 ideas for each element using the broad goal I provide as a point of reference. 

CONTEXT:

I start every Creator Clarity call with the same question:

“What’s your goal?”

Most people struggle to answer it beyond a vague reference to what they want.

That’s a problem because without clarity around your goal, you’re unlikely to accomplish it.

I’ve come up with a goal sentence formula to help. 

Fill in the blanks:

“I want to get _______ by helping _______ get _______ without doing _______.”

That formula ensures your goal includes three key elements:

1. A result you want. 

2. A specific value you’ll provide to a specific group of people. 

3. A thing you won’t do. 

Here’s a closer look at each element…

What Result Do You Want?
Be selfish — it’s YOUR goal.

The time and effort you put into something should lead to a reward you want.

That reward can be financial, personal, external, or internal, but it’s important to identify why you’re doing something.

But don’t confuse your result with your mission or purpose.

For example, one client initially told me his goal was to “help creative people make a living.”

That’s admirable, but it doesn’t explain why he wants to do that or what’s in it for him. 

The truth is what he really wants is to earn a solid income for himself by helping creative people make a living.

Even the most selfless goals have a selfish component to them — identify what YOU want and incorporate it into your goal statement.

For me, the result is “I want to build a successful solopreneur business.”

What Value Will You Provide And To Who?
It’s one thing to identify a result you want, but to achieve it you need to provide value to others.

That’s why the second element of my goal formula is to name (as specifically as possible) who you want to help and how. 

Don’t just say “people,” or “companies,” or something generic like that.

What kind of people? What kind of companies?

As far as how you’ll help those people, think in terms of a transformation you’ll help them make.

How will you help them get from Point A to Point B and what is it they want to get?

For me, the value I want to provide is “to help creators grow their audience and business.”

What’s A Thing You Won’t Do?
This is the most overlooked element of goal setting.

Once you know the result you want, people you want to help, and value you want to provide, it’s important to recognize there are infinite ways to do that.

But some of them you don’t want to do.

For example, let’s say your goal is to help poor people.

There are a million ways to do that:

Do you want to donate money? 

Work in a soup kitchen? 

Organize a community initiative? 

Create job opportunities? 

Help one person at a time? 

Help people in your city? 

Help people in third world countries?

Consider all the things you don’t want to (or can’t) do and explicitly exclude them as part of your goal statement.

This helps clarify your goal and approach.

For me, while I always want consulting to be a part of what I do, “I don’t want my solopreneur business to be solely based on consulting revenue.”

Goal Statement Examples
A quick note about my goal statement formula: 

You don’t have to format your goal sentence exactly as it’s listed in the formula above, but do use the formula to identify the elements you ultimately incorporate into your goal statement.

To give you a sense of how this all comes together, here’s my goal statement based on the snippets I shared above:

 “I want to build a successful solopreneur business helping creators grow their audience and business without it being solely dependent on consulting revenue.”

See how that goal statement can guide everything I do? It’s been a huge help as I decide where to invest my time and effort.

A couple other examples of goal statements from clients I’ve worked with on Creator Clarity calls:

A freelance speech writer’s goal:

“I want clients who do work I believe in to hire me to help them do their communications and view me as an expert in persuasive writing.”

A blogger’s goal:

“I want to create something I find fulfilling that gives me a sense of purpose, incorporates my skills, is rooted in my personal experiences, and helps makes people’s lives easier and more meaningful.”

// end of examples //

OUTPUT FORMAT: 

- Use a mad-lib style approach by filling in the blanks of each variable. 


CONSTRAINTS:
- The output should follow the following element structure.

Examples:

Element 1: What Result Do You Want?
I want to reach 10,000 newsletter subscribers.
I want to earn $5,000 a month from my newsletter.
I want to secure 3 partnerships with automation software companies.

Element 2: What Value Will You Provide And To Whom?
By helping solopreneurs save 10 hours a week through automation tips.
By helping digital marketers automate their lead generation process.
By helping content creators automate their social media posts and engagement.

Element 3: What's A Thing You Won't Do?
Without cold calling for subscribers.
Without spending more than 10 hours a week on the newsletter.
Without accepting investment or external funding.

Use Markdown formatting with numbers.

INSTRUCTIONS:

Ask one question at a time. Do not proceed unless I say so.

1. Ask me for my goal
2. Ask me for the result you want (provide 3 examples relevant to the goal I provide).
3. A specific value you’ll provide to a specific group of people (provide 3 examples relevant to the result I provide).
4. A thing you won’t do (provide 3 examples relevant to the value I provide).
5. Use this formula to generate the 3 ideas: 

I want to get {A result you want} by helping {A specific value you’ll provide to a specific group of people} without doing {A thing you won’t do}.

And that’s it!

I hope this helps you crush your goals.

How I Choose What Tasks to Eliminate, Automate, or Delegate (FREE template included):

Eliminate, Automate, or Delegate Template

Simple Prioritization Framework for Solopreneurs (FREE template included):

Impact-to-Time Ratio Template

30 Workflow ChatGPT Mega-Prompts Bundle: These prompts are designed to streamline your biz ops. From tackling bottlenecks and crafting email templates to mastering automation tools and client communication.

Talk soon,

Mike

Is your inbox a black hole consuming all your time and sanity? I've got your back.

Let's team up with ChatGPT and defeat this time-consuming beast once and for all.

The Problem: The Unrelenting Onslaught of Emails

First, what are some common symptoms of email overload?

• Spending too much time sorting and filing emails.

• Losing track of important messages.

• Feeling overwhelmed, distracted and stressed.

• Email taking over your life and hampering "real" work.

Sound familiar?

Don’t worry.

I got your back, remember?

Below is a quick rundown of how the automation works. Don’t worry if you don’t understand it — below you’ll see a button to grab the Notion template which includes video walkthroughs and tutorial.

If you already understand how it works, feel free to scroll down and click that big ‘ol button!

The 2-Step Framework: Leverage Automation to Reclaim Your Inbox

1. Create a Smart Labeling System

Set up a tailored set of labels or categories for incoming emails such as:

• Action: Emails requiring a response or action.

• Read: Informational emails without any required action.

• Waiting: Emails where a response is awaited.

• Travel: Travel-related confirmations.

• Optional: Optional reading like newsletters.

2. Automate Categorization with AI

Manually labeling emails is still tedious. But AI can do it instantly for you.

Tools like Make allow automating workflows using AI/ChatGPT (example in the photo below).

How the automation flow works:

• The automation triggers when a new email comes in (you can modify this)

• ChatGPT analyzes the content to determine the suitable label.

• The messages are automagically labeled and filed based on the AI's classification.

Confused?

Don’t worry. Brian created 3 videos that will guide you and take 15 minutes, tops.

Email Management Automation Notion Template Screenshot

Ready to Conquer Your Inbox?

Click the button below to grab the template and set up your inbox automation in just 15 minutes.

Chat soon,

Mike

Sponsor

Check out beehiiv

If you're thinking of starting a newsletter, I highly recommend beehiiv. I've been using it for a few months and waited a bit before recommending them — can’t say enough about them.

Thinking about making a switch? 

Feel free to email me any questions you have.

You've done it before - spent hours crafting an article you thought was amazing. You hit publish, excited to provide such stellar value.

But instead of the flood of clicks and engagement you expected, it flopped.

Midjourney: Confused solopreneur staring at his computer

What happened?

Well, you may have been a victim of the “curse of knowledge”, a cognitive bias that affects us all. It's a trap where we, as creators, understand our material so well that we forget others might not share our level of understanding.

Since you wrote the piece, the concepts were clear. But your audience lacked that foundation, got lost, and tuned out. It's a trap where we, as creators, understand our material so well that we forget others might not share our level of understanding.

The curse of knowledge strikes when we get stuck in our own headspace. What makes perfect sense to us is confusing and alien to others without the same knowledge base.

This common disconnect can lead to poor communication, misunderstandings, and missed opportunities.

The Curse of Knowledge Explained

The curse of knowledge was first coined in 1990 by Stanford student Elizabeth Newton in her dissertation.

She ran an experiment where "tappers" had to tap out the rhythm of a song to "listeners" who then had to guess the song.

Despite tappers predicting 50% accuracy, listeners only guessed 2.5% correctly - a huge gap. Why?

Because tappers could clearly hear the song in their heads. But for listeners, it sounded like Morse Code.

This demonstrated how hard it is to imagine what it's like to lack the knowledge you possess. The tappers were cursed by their knowledge of the song.

As a creator and business owner, you've likely experienced this frustration many times.

Why It Matters

You might’ve experienced it:

• Too Much Jargon: Using big words or acronyms can confuse people who are new to the topic.

• Skipping Steps: If you leave out basic steps in instructions, others might not understand.

• Jumping Ahead: Going straight from Point A to Point C can lose people who don't see Point B.

Sound familiar? It happens a lot. (Guilty)

Tips to Beat the Curse of Knowledge:

• Use simple language.

  • Analogies and metaphors to illustrate complex topics.

• Cut jargon and use plain language.

  • Choose "beginner" over "novice" or "use" instead of "utilize."

• Tailor your message specifically to your audience’s level of knowledge.

• Ask for feedback early and often. This helps you identify knowledge gaps and improve.

ChatGPT to the rescue

When you’ve done something for a long time, it's difficult to remember what it was like being a beginner.

That's why I built this ChatGPT prompt to help ensure that you're not making assumptions about what your audience knows.

Here's how it can help:

• Create Better Content: Cover all necessary points in your writing.

• Write Effective Documentation: Make instructions easy to follow.

• Design Personalized Workflows: Create work methods that suit you or your business.

You can use this tool in many ways. It's just the beginning!

Curse of Knowledge GPT 💬

1. Copy and paste the prompt into ChatGPT (preferred model: GPT-4)

2. Replace the TOPIC and AUDIENCE with yours

In the example below, the topic I used was ‘automation’ and the target audience was ‘busy solopreneurs and digital content creators’.

OPTIONAL: I recommend drilling down further when you see a topic you like just let ChatGPT know as shown in the photo below.

I’ve included additional examples and use cases in the Notion template which you can duplicate by clicking on the button below.

Here is the entire prompt:

You are "Curse of Knowledge GPT", a specialized AI trained to aid entrepreneurs and founders in navigating the curse of knowledge—a cognitive bias where one assumes that others possess the same level of understanding or awareness as themselves.

GOAL: Your mission is to help me identify and rectify my assumptions, enabling me to present information in a manner that is comprehensive and accessible to my readers, regardless of their existing knowledge. This involves refining the content I share and ensuring that I don't hold back ideas under the presumption that they are too common or obvious.

CONTEXT:

I often assume that most people are familiar with applications like Zapier. Consequently, I may unintentionally skip explaining its fundamentals when drafting tutorials, assuming it's common knowledge.

Sometimes, I come up with an idea but decide against sharing it due to the belief that it's too commonplace or self-evident. To my surprise, when someone else shares the same concept, it gains significant traction. Or, when I eventually do share the idea, I receive substantial positive feedback, indicating that my initial assumption was flawed.

To further illustrate this, here is an excerpt from an email by Erica, who experienced the same issue:

// ~~~~~ START ~~~~~ //

“Hey friend,
Holy cannoli, the response to The Editing Library blew my mind.
THANK YOU for the kind messages and comments. It's made my entire week, and I can't stop smiling.
You know what's crazy, though?
I made a version over a year ago and *never considered sharing it publicly until last week.*
Why?
Because every day at my job, I edit people's work, leave detailed feedback, and move along with my life.
So when I was reflecting on The Editing Library's success with Kasey, I had a lightbulb moment:
"Holy shit, we teach people that what's obvious to them is likely not obvious to their audience. And we encourage them to share that info far and wide."
In other words, I'm terrible at taking my own damn advice. 
And sat on a goldmine FOR OVER A YEAR.
So I want to quickly talk about why sharing "obvious" stuff is critical on social, why it's hard to do, and how to avoid making the same mistake I did.
And, if you're new here and don't already know her, meet Kasey, my business partner extraordinaire. We run Writing together.Get the Writing Course now! 
Packed with the lessons we learned growing our audiences to 200k+. Learn the strategies, frameworks, and tools to stop overthinking, start taking action, and finally, build a personal brand that draws customers, money, and opportunities to you.

The other day, a post on LinkedIn from someone in my network blew up to 12241 likes and 1031 comments.
It was about how people read in an F shape online, so it's key to write short, direct content that doesn't bury the lede. 
The comments were full of "thank you's," "this is gold," and "holy shit, I needed to see this" remarks.
Want to know my reaction?
"Duh."
Not only am I familiar with this [research by Nielsen Norman group](https://click.convertkit-mail2.com/lmungko3mrsmh065gpkf6h0/owhkhqhrnmg7l7iv/aHR0cHM6Ly93d3cubm5ncm91cC5jb20vYXJ0aWNsZXMvaG93LXBlb3BsZS1yZWFkLW9ubGluZS8=), but I also reference it in my part of the Impactful Social Writing course. 
Here's my slide:
The thing is: not a lot of people know about this. And if they once did, they likely forgot.
I've missed an opportunity by never talking about it on social. It fell into the "obvious" hole. 
As my British wife would say, bloody hell Erica.
It got me thinking...what else have I failed to talk about because I know it "too well"?
So next week, I plan to list everything that feels obvious, then write posts about each topic.
**Here's why you should do the same:**
What is obvious to you is downright mind-blowing to the audience you're trying to reach.
You understand their problems 10x better than they do. Hell, as Kasey points out often, they usually aren't problem aware. They are symptom aware. So if you're creating content about solving a problem they don't even know they have, they will not pay attention. 
Your audience doesn't know what they don't know. Ignoring the obvious means you're ignoring what *they* need. 
Social content isn't about proving how smart you are. It's about helping your audience solve the problems that keep them stuck. 
To do that effectively, go back in time and remember the little "ahas!" that helped propel *you* forward. Then help them do the same. 
And if you feel like your content is "too simple," remember that I almost didn't share The Editing Library because I felt the same.
// ~~~~~ END ~~~~~ //

OBJECTIVE:
Given a specific TOPIC and AUDIENCE, you will generate 20 UNIQUE and pertinent ideas related to the TOPIC, tailored to resonate with my AUDIENCE. These ideas should focus on aspects that are often overlooked or deemed "too obvious". It's crucial that your responses embody an empathetic and supportive tone.

TOPIC = {Your chosen topic here}

AUDIENCE = {YOUR TARGET AUDIENCE}

RESPONSE FORMAT:
Your responses should be presented in a table format, with headings for better organization and readability.

As a reader-supported creator, we may earn an affiliate share when you use our links. We only recommend tools that we use and love.

Two years ago, I launched a free course, ‘Automation 101’ for Busy Digital Creators which led to 700 email subscribers in two months.

The course, focusing on a super-niche topic, not only expanded my reach but helped position me as an “authority”. It also provided me with opportunities to work with some amazing people.

It’s what Kieran Drew describes as an 'Authority Asset', which significantly contributed to my generating over six figures last year.

Today, let’s help you brainstorm building your own authority assets with ChatGPT.

What is an ‘Authority Asset’?

If you’re not familiar with Kieran’s story, I recommend giving it a read.

TL;DR: Ex-burned-out dentist turned full-time writer.

Here is what Kieran Drew tells us about Authority Assets:

• A content, resource, tool, or product demonstrating your expertise in a particular field.

• Its purpose is to build trust, credibility, and relationships with your audience.

• Examples include ebooks, whitepapers, blog posts, research reports, courses, webinars, and high-quality social media content.

• It's not necessarily created for immediate revenue but to cultivate long-term relationships.

Brainstorming Authority Assets with ChatGPT

You could try brainstorming on your own, or you could leverage your digital intern – who has insights of a Digital Marketing Expert with 25 years of experience. 😉

For brainstorming authority assets, we start with 2 inputs:

TARGET AUDIENCE = {e.g. Busy solopreneurs and digital content creators}

TOPIC = {e.g. Automation}

Let’s run the prompt.

Role:

You are Authority AssetsGPT, a Digital Marketing expert with an incredible ability in making creative digital products that customers love.

Context:

Authority assets are high-quality, in-depth resources that catapult the creator to the forefront of their target audience's mind. They're about making a great early impression and treating a creator's audience like buyers before they buy. They must be high-value, high production quality, and easy to share. Some examples of authority assets include e-books, podcasts, 101 guides, newsletters, email courses, video courses, etc. 

Instructions:

1. Generate 20 unique ideas for building 'authority assets'. Use the provided context and target audience.
2. Provide a free product idea that solves an early problem the target audience faces.
3. Propose a potential paid product that solves the next problem faced by the target audience.
4. Propose a potential upsell for each paid product. Use your expertise, and be creative. 
 • The best time to sell someone something is straight after they've bought. But the mistake is selling more of the same. Do not recommend a similar product as the paid one.
    
    Instead, sell faster and easier results. 
    
    Example: 
    
    - If you sell an exercise program, upsell a nutrition guide.
    - If you sell a 1 hour workshop on sales, upsell worksheets

Format:

Please present the responses in table format.

Examples:

| Free Authority Asset | Problem It Solves | Paid Product | Problem It Solves | Upsell | Problem It Solves |
| --- | --- | --- | --- | --- | --- |
| Podcast on Digital Marketing Basics | Lack of fundamental knowledge | Advanced Digital Marketing Video Course | Need for in-depth skills | Digital Marketing Worksheets and Exercise Book | Makes it more actionable and increases the chance of retaining knowledge |

Constraints:

Your responses should only focus on creating authority assets that are relevant to the target audience and the specified topic.

TARGET AUDIENCE = {{TARGET AUDIENCE}}
TOPIC = {{TOPIC}}

As an example, I ran the following Target Audience and Topic:

Target audience = “The target audience is busy solopreneurs and digital content creators who run an online business.”

Topic = Automation

ChatGPT then generates a list of 10 potential Authority Assets you can create and upsell opportunities.

A quick note on Upselling:

Twitter tweet

Topic = Automation and Target Audience = Busy Solopreneurs & Digital Content Creators

With these ideas, you can start crafting authority assets that will resonate with your target audience and establish you as an industry expert.

⌛ Read time: 4 minutes

💰 Potential savings: 10+ hours a month

What’s on the menu:

🚀 Product Announcement: Workflow ChatGPT Mega-Prompts

⚙️ ChatGPT prompt to help you build automations with Zapier

Ready? Let’s get begin.

In this post, I’m sharing a unique ChatGPT prompt that’ll help you create your own Zapier automation, regardless of your prior experience.

You’ve probably heard the buzz around automation, and its touted benefits of “saving time and money”. Yet, for many, the stumbling block isn’t understanding these benefits - it’s taking the first step. The process of automation often gets sidelined, its value is under-appreciated because the benefits aren’t immediately “visible.”

And yes, there’s a learning curve. Time is precious, and even though anyone can learn, the opportunity cost can feel prohibitive. Coupled with the gradual onset of benefits, it’s easy to see why automation gets postponed until it becomes a real pain point.

What if you could just describe your desired automation, name your tools, and receive a step-by-step checklist to automate it?

That’s what I’m offering you with the ChatGPT prompt today.

But before we dive into it, let’s set some context and ask a vital question:

Should busy solo entrepreneurs like yourself prioritize automation?

Here is my take: If you're not generating revenue or are just starting out, then I wouldn't prioritize automation yet.

Why?

Because when you’re launching a business, your top priority should always be generating revenue. Also, your systems are likely to change. Automating a process only to overhaul it soon due to shifting workflows isn't practical.

Does this mean you should dismiss automation entirely?

Not at all. If you have some spare time to gradually learn (like how you’re reading this right now)!

I’m a firm believer that every solopreneur should at least grasp the basics of automation.

Knowing which workflows and processes can be automated is valuable. You don’t always have to be the one building these automations; if you’re in a position to hire someone else, that’s perfect.

By understanding the ‘language of automation’, you can significantly ease your life and that of the Automator, making the whole process smoother and more efficient.

Understanding the Tools: ChatGPT and ZapGPT

Before we dive deeper into the details, it's essential to clarify two terms you'll encounter throughout this article: ChatGPT and ZapGPT.

• ChatGPT: This is an AI language model developed by OpenAI.

• ZapGPT: This is the name I've given to a specific prompt designed for ChatGPT, intended to assist with building automations on Zapier.

Please note that I'll be using the terms 'ChatGPT' and 'ZapGPT' interchangeably throughout this article.

Whenever you see 'ZapGPT', think of it as the ChatGPT prompt that's specifically designed for creating automation instructions on Zapier.

Let’s continue!

How to leverage ChatGPT and Build Zapier Automations

Let's explore how you can enhance your Zapier automation-building process by leveraging ChatGPT, a ChatGPT prompt I've affectionately named 'ZapGPT'.

If you're new to Zapier, I recommend reviewing my 3-part series on getting started with Zapier automation.

Note: It’s not a requirement to use the prompt I’m sharing with you but it’ll definitely help your chances of getting a better output.

How the ChatGPT (‘ZapGPT’) Prompt Works

• ZapGPT is a digital automation process workflow assistant that helps you save time by automating tasks.

• It creates instructions to help you build "Zaps", which are automated workflows that connect your apps together. It can’t create the Zaps for you.

  • Pro-tip: Use the Zapier Plug-in if you’d like to build Zaps directly in ChatGPT (tutorial on this coming soon).

• ZapGPT provides step-by-step instructions on how to create and manage your Zaps.

ZapGPT Requirements

• An understanding of the web applications you wish to integrate.

• A Zapier account.

• Internet connectivity + ChatGPT with Web Browsing.

• Willingness to share information about your workflow (while being mindful not to share sensitive information).

Benefits of ZapGPT

Let’s dive into the nitty-gritty and the many benefits ZapGPT has to offer.

Key benefits of using ZapGPT for automation on Zapier

The table above was written by ChatGPT 🤖, verified by human 🧔

Now, you might be wondering:

“Doesn't Zapier already offer an AI-powered Zap Builder?” Great question!

First, what is Zapier’s AI-powered Zap Builder?

With Zapier’s latest AI feature, you can describe an automation you want, and it’ll suggest a workflow to use.

Example:

Here is the result:

Notify me of approved vacation requests

ZapGPT vs. AI-powered Zap Builder: Comparison

I tested the same 3 automations side-by-side with ZapGPT vs. Zapier’s Ai-powered Zap builder:

1. When a customer makes a payment in Quickbooks, find the customer's open deal in Hubspot, then mark it as closed.

2. If someone posts in Discord, send me a notification in Slack.

3. After I get a new Airtable form submission, look for a row corresponding to the submitter's email address in Airtable, then check the "Submitted" field checkbox.

Test Results: ZapGPT and Zapier’s AI Zap Builder

In our comparison of three tests, ZapGPT nailed all of them, while Zapier's AI Zap Builder slipped up on one - the Airtable form submission. This is the one I’ll share – You can read the entire conversation here.

After I get a new Airtable form submission, look for a row corresponding to the submitter's email address in Airtable, then check the "Submitted" field checkbox.

Here is where Zapier’s AI-Zap builder falls short sometimes.

In this case, Zapier’s AI Zap Builder goofed by picking Paperform over Airtable.

Michael Scott Questioning Life

Here's how ZapGPT responded:

ZapGPT assisting with creating the Airtable workflow on Zapier.

Not too shabby, eh? 😅

Michael Scott Pleasantly Surprised

If you're looking for detailed instructions for creating automated workflows, understanding the logic behind a particular automation setup, and a conversational user experience then this prompt is for you.

Zapier's AI builder is great for creating quick automations — and given that it’s still in beta, it won’t be too long until you see improvements.

Regardless of which tool you choose, always make sure to double-check your work.

OK, enough chatter.

Click the button below to grab the ChatGPT Prompt (‘ZapGPT)!

Here is the ChatGPT prompt in action:

You are ZapGPT, a digital automation process workflow expert with a deep understanding of Zapier, a web-based service that allows end users to integrate the web applications they use. Fluent in creating Zaps—automated workflows between apps—you are aware of the 6000+ apps and integrations available on Zapier. You also have the capability to search the web for more information when needed.

**Objective**:

- Your role is to help users automate their tasks by creating Zaps.
- You will guide them through the process of creating a Zap step by step, explaining the purpose of each step, and providing alternative suggestions if possible.
- If you encounter an app or integration unfamiliar to you, you will attempt to find its integration page on Zapier or ask the user for the link to it.
- Avoid making assumptions when you don’t have specific knowledge about an app or integration.
- Your main goal is to make the process of creating Zaps easier for the user, providing a smooth and efficient experience.
- Once the user is satisfied with the Zap setup, you will guide them to create the Zapier automation themselves.

**Key Responsibilities**:

1. Ask the user about the apps they want to integrate and the task they want to automate.
2. Request clarity on any other apps or services involved in the automation process.
3. Ask the user to provide clear triggers and actions for each step of their workflow.
4. Propose a possible Zap flow, explaining each step.
5. Ask for the user’s confirmation before proceeding.
6. If the user wants a detailed walkthrough, ask them to specify the level of detail they require (high-level overview, step-by-step instructions, etc.).
7. Encourage the user to confirm or provide feedback after each major step.
8. Always ensure you have the correct information before providing instructions. If unfamiliar with an app, attempt to find information online or ask the user for a link to the app’s integration page on Zapier.
9. After each major step, provide a concise recap to ensure the user is following along.
10. If the user requests personalized tips, ask for additional context or metrics about their business.
11. Be ready to suggest alternative solutions or workarounds if faced with limitations.
12. Once the Zap is set up, provide the user with a summary and ask for their feedback.
13. If the user is satisfied, guide them to create the Zapier automation.

**Constraints**:

1. You don’t have the ability to directly manipulate Zapier; you provide guidance on how the user can do so.
2. You don’t have access to user-specific data unless explicitly provided during the conversation.
3. You can’t process sensitive personal data. Remind users not to share such information.
4. You don’t have real-time access or updates to the Zapier platform.
5. Remember to ask for user confirmation before making assumptions or proceeding with each major step.
6. If you encounter an app or integration you’re not familiar with, attempt to find its integration page on Zapier, or ask the user for the link to it.
7. Don’t make assumptions when you don’t have specific knowledge about an app or integration. Stick to known information.
8. Ensure to provide a concise recap after each major step to keep track of the automation building process.

**About My Business**:

1. **Business Description:** [Describe your business, outlining the nature of your operations and the industry you operate in.]
2. **Apps in Use:** [List the apps you're currently using in your business operations. These can be for productivity, communication, data analysis, or any other function relevant to your business.]
3. **Automation Goals:** [Detail the tasks you're trying to automate using Zapier. Outline any specific goals you have for this automation process.]
4. **Additional Apps or Services:** [If there are other apps or services involved in your process, specify these as well. Mention their purpose and how they interact with the main apps you're using.]
5. **Request for Personalized Advice:** [If you're seeking personalized advice for your business, provide additional context or metrics about your business. This could be in terms of growth goals, productivity issues, data flow requirements, or any other relevant aspect.]

Let’s use a personal example to test ZapGPT in action

1. Notify me on Slack when a new order in Lemon Squeezy is created / successful

2. Notify me on Slack if a refund is processed in Lemon Squeezy

   

Here is the first Zap outlined by ZapGPT

ZapGPT outlining the first Zap

GIF Preview of the rest of the chat

Confirm Steps

It's a good practice to confirm the steps and names (if you're starting out). Simply provide ZapGPT with the link and ask it to confirm.

Example:

Here is the confirmation:

The output is long so you can check out the entire chat here.

Wrapping Up

To recap, we explored the Time-Energy System. Here's what you should take away from this:

1. Recognize Your Energy Peaks: You don't have to force productivity. Instead, align your high-value tasks with your energy peaks.

2. Time-Energy System: A system that helps streamline your tasks into two main components: time (E.A.D) and energy.

3. Eliminate, Automate, Delegate (E.A.D): Analyze your tasks and identify which ones to eliminate, automate, or delegate.

   • Eliminate: Cut out tasks that don't contribute to your business or personal goals.

   • Automate: Automate repetitive manual tasks using software.

   • Delegate: Hand over tasks that others can handle better or that you don't enjoy doing.

4. Time-Energy Audit: Perform a Time-Energy Audit to identify your peak energy times. Use these periods for high-value tasks.

Remember, the goal isn't to do more. But to do less of what drains you and more of what you enjoy.